OTHM needs to collect and process personal data in order to provide services to learners, manage its operations effectively and meet certain legal requirements.
The General Data Protection Regulation (EU) 2016/679 (GDPR) came into force on the 25 May 2018, and it is supplemented by the Data Protection Act 2018 (DPA) (together the “Data Protection Legislation”) regulates the use of personal data and sets requirements for protecting it. It seeks to balance an individual’s right to privacy with the need of organisations to use information about individuals for legitimate purposes.
OTHM is obliged to comply with the 6 data personal data principles of the GDPR:
At OTHM, we know you care about how your personal information is used, and we appreciate that you trust us to do that carefully and sensibly.
OTHM is registered under the Data Protection Act 1998 under number Z9956740 to hold personal data (as defined under the DPA 1998) ("Personal Data") including sensitive personal data (as defined under DPA 1998 ("Sensitive Personal Data") on its learners and third parties, such as individuals enquiring about OTHM services. Our entry on the register can be seen on the website of the Information Commissioner's Office.
We will collect and process Personal Data including your name, contact details, date of birth, nationality, academic qualifications, details of any disability etc. During your studies with OTHM, we will process data about your progress on your programme.
By visiting our website, we may collect information about your computer and your visits and use of our website, such as what web browser you are using, your IP address and your general location which is determined by your IP address. This information is also collected through cookies. Please see our Privacy and Cookies Policy for more information.
Your data is kept both in hard copy and electronic form and, in both cases, is kept securely in locked cabinets or password protected computer records.
We also collect Sensitive Personal Data, which is kept under additional security arrangements and is only used or shared for specific purposes, about which you will be notified at the time of collection.
We may send you marketing messages, newsletters and other emails that may be of interest to you by post, email or phone. You can opt out of all marketing emails at any time by clicking the Unsubscribe link in the footer of all of our emails.
We may share your information with:
Wherever possible, we impose restrictions and standards in our written contracts with them in order to ensure they keep your Personal Data secure and that they use it only for the purpose for which we provide it to them.
Learners on top-up programmes are required to submit assessments via Turnitin software which carries out originality checks and retains your work in a repository for comparison purposes. Further details can be found on the Turnitin website.
We are required by law to send information, including Sensitive Personal Data, about learners’ registration on our qualifications to our regulator and other government departments. The Regulatory bodies and government departments share this information with other appropriate bodies for the purpose of statistical analysis. You can find out about the purposes for which regulator uses your data and the organisations with which regulator shares your data by viewing the Personal Data Protection Policy.
You also have a right to complain to the Information Commissioner's Office (ICO) about the way in which we process your personal data. You can make a complaint using the ICO’s website
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